HR Administrative Assistant

Human Resources32-40 uurAlmere

For our HR department, we are looking for an Administrative HR Employee. In this role, you will support the HR team with day-to-day personnel administration. You ensure that data is processed correctly, files are kept in order, and colleagues receive quick help with their questions. In doing so, you make an important contribution to the HR department.

You will join an organization that is growing and developing rapidly. Thanks to our organization's growth and the further professionalization of HR, you'll have plenty of opportunities to gain experience and develop yourself within the HR field.

What will you be doing?
As an Administrative HR Employee, you will support the HR team with a wide range of administrative tasks.

Your responsibilities include:

  • Ensuring correct and timely processing of new hires, transfers, departures, role changes, and other personnel changes within our HR systems (Daywize & Dyflexis).
  • Managing personnel files and ensuring all data is complete, up to date, and carefully recorded.
  • Supporting the entire employee journey: from onboarding new colleagues to internal transfers and offboarding.
  • Monitoring the HR mailbox, processing incoming questions, and forwarding actions to the right colleagues.
  • Being the first point of contact for HR-related questions from employees and managers, providing proactive and service-oriented support.
  • Identifying missing or inconsistent data, monitoring the progress of actions, and ensuring processes run smoothly.
  • Actively contributing ideas on optimizing and digitalizing HR processes, helping to build an efficient HR administration.
  • Working closely with your HR colleagues and taking on increasing responsibilities over time.

Our HR administration is still evolving. Due to the merger of various organizations, we work with a variety of methods and processes. That's exactly what makes this job interesting: harmonizing, improving, and further professionalizing together.

What do you bring?

  • At least 1 year of experience within HR
  • Digitally skilled and quick to learn new systems
  • Precise and structured way of working
  • Clear and careful communication
  • Able to work independently and collaborate well with others
  • Pragmatic, with respect for laws and regulations
  • Discreet handling of confidential information

What do we offer?

  • A place where you can seriously develop your profession and have room to grow
  • A professional environment that is continuously evolving
  • A pleasant working atmosphere with committed colleagues
  • Competitive employment conditions
  • Good working conditions
  • A pension plan through a.s.r.
  • This role is fully office-based; hybrid working is not possible.
  • An employment contract of at least 32 and up to 40 hours per week
  • Commuting expense reimbursement

About OCTA
OCTA Farmacie Groep is a nationwide pharmaceutical organization with over 900 employees.

Our organization consists of more than 50 community pharmacies, pharmaceutical wholesalers, institutional pharmacies, and Central Filling hubs spread across the Netherlands. The community pharmacies are organized into regional clusters, including Amsterdam, Brabant West, and Lingewaard. Nearly all our pharmacies are located within health centers, where we work closely with general practitioners and other healthcare professionals to further strengthen primary care.

By combining knowledge, expertise, and facilities, we create a stable and innovative organization in which quality, collaboration, and personal attention are central. This allows us to keep investing in the development of our employees and in the care of our patients.

At OCTA Farmacie Groep, you work in a dynamic organization where entrepreneurship is valued and where you get the space to help build the future of pharmaceutical care.

Apply
Interested? Send your CV and a brief motivation letter to Richelle Jansen, Corporate Recruiter, via richelle.jansen@octa.nl.

Do you have questions about the role first? Feel free to contact Richelle at 06 - 3466 5890.

(Unsolicited commercial responses to this vacancy are not appreciated.)